Deposit Detail
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StewardAccess:Super AdminFinance Admin
Getting Here
Navigation: Steward → Deposits → Click a deposit row
Overview
The Deposit Detail page shows all information about a single bank deposit — the linked sessions, their totals, the bank-confirmed amount, reconciliation status, and audit trail. From here you can reconcile the deposit, link additional sessions, and view individual session details.
Fields & Controls
Deposit Header
| Field | Type | Description |
|---|---|---|
| Deposit Number | Text | Unique deposit identifier. |
| Status | Badge | Reconciliation status: Pending (amber), Reconciled (green), Discrepancy (red). The badge color is also reflected as an accent line on the hero card. |
| Deposit Date | Date | Full date of the deposit. |
| Expected Amount | Currency (CAD) | Sum of all linked session totals. This is what should be deposited. |
| Actual Amount | Currency (CAD) | Bank-confirmed amount after reconciliation. |
| Variance | Currency (CAD) | Difference between actual and expected amounts. Shown only after reconciliation. |
| Bank Reference | Text | Bank reference or slip number, if entered. |
| Bank Account | Text | Name of the bank account this deposit was made to. |
Linked Sessions
| Field | Type | Description |
|---|---|---|
| Session Number | Link | Clickable link to the Session Detail page. |
| Service Name | Text | Service window name for the session. |
| Session Date | Date | Date of the session. |
| Total | Currency (CAD) | Actual total of the session. |
| Status | Badge | Session lifecycle status. |
Reconciliation Form
| Field | Type | Description |
|---|---|---|
| Actual Amount* | Currency input | Enter the bank-confirmed deposit amount. Pre-filled with the expected amount. |
| Bank Reference | Text input | Bank reference or confirmation number. |
| Notes | Textarea | Optional notes about the reconciliation. |
| Confirm Discrepancy | Checkbox | Shown when actual amount differs from expected. Must be checked to proceed with a discrepancy reconciliation. |
Actions
Reconcile a Deposit
- Click “Reconcile” in the header (or the reconcile button triggered from the header bar)
- The reconciliation form opens with the actual amount pre-filled to match the expected amount
- Adjust the actual amount to match the bank statement
- Enter an optional bank reference number
- If the amounts match, click “Reconcile” — the status changes to Reconciled
- If the amounts differ, check the “Confirm Discrepancy” checkbox and click “Reconcile” — the status becomes Discrepancy
Link an Additional Session
- Click “Link Session”
- A list of unlinked sessions appears
- Select a session and confirm
- The expected amount is recalculated to include the new session
Navigate to a Linked Session
- Click any session number in the linked sessions list
- You are taken to the Session Detail page for that session