Deposits
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StewardAccess:Super AdminFinance Admin
Getting Here
Navigation: Steward → Deposits
Overview
The Deposits page lists all bank deposits, allowing you to track the flow of money from offering sessions to the bank. Each deposit groups one or more sessions and shows the combined sessions total, the bank-confirmed amount, and the reconciliation status. Use this page to create deposits, reconcile against bank statements, and identify discrepancies.
Fields & Controls
Deposit Row
| Field | Type | Description |
|---|---|---|
| Deposit Number | Text | Auto-generated deposit identifier (e.g., "DEP-a1b2c3"). |
| Date | Date | Date of the deposit (e.g., "Mar 24, 2026"). |
| Session Numbers | Pill badges | List of session numbers included in this deposit, shown as individual pill badges. |
| Sessions Total | Currency (CAD) | Sum of all session totals linked to this deposit. This is the expected deposit amount. |
| Bank Amount | Currency (CAD) | Actual amount confirmed by the bank. Shows "--" if pending reconciliation. |
| Status | Badge | Reconciliation status: Pending (amber), Reconciled (green), Discrepancy (red). |
| Deposited By | Text | Name of the user who created the deposit. |
| Reconciled Date | Date | Date when the deposit was reconciled (if applicable). |
Filter Chips
| Field | Type | Description |
|---|---|---|
| All | Filter chip | Show all deposits. |
| Discrepancy | Filter chip | Show only deposits where bank amount does not match sessions total. |
| Pending | Filter chip | Show only deposits awaiting reconciliation. |
| Reconciled | Filter chip | Show only reconciled deposits. |
Actions
Create a New Deposit
- Click “New Deposit”
- You are taken to the New Deposit page where you select sessions to include
Quick Reconcile
- Click the reconcile icon on a Pending deposit row
- A modal appears with the sessions total pre-filled as the bank amount
- Enter the actual bank amount and optional bank reference number
- Click “Reconcile” to confirm
- If the bank amount matches, the status changes to Reconciled
- If amounts differ, the status becomes Discrepancy
View Deposit Detail
- Click a deposit row
- You are taken to the Deposit Detail page