Join Requests
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The Join Requests page is an inbox-style interface for managing requests from people who want to join your small groups. Requests arrive from the public Group Finder page and are reviewed here by church staff.
Getting Here
Navigation: Circles → Join Requests
Overview
The page features a tabbed inbox on the left and a detail/review panel on the right. Five status tabs organize requests: Pending, Approved, Declined, Waitlist, and Withdrawn. Each tab shows a count badge. Clicking a request opens the review panel where you can approve, decline, waitlist, or withdraw the request.
Fields & Controls
Tabs
| Field | Type | Description |
|---|---|---|
| Pending | Tab | Requests awaiting review. Unread requests show a rose-colored dot. |
| Approved | Tab | Requests that have been approved. Members have been added to the group. |
| Declined | Tab | Requests that have been declined. |
| Waitlist | Tab | Requests placed on the waitlist (group may be full). Shows waitlist position. |
| Withdrawn | Tab | Requests that have been withdrawn by staff. |
Request List
| Field | Type | Description |
|---|---|---|
| Search | Text input | Filter requests by applicant name or group name. |
| Applicant Name | Display | Name of the person requesting to join, with initials avatar. |
| Time Ago | Display | How long ago the request was submitted (e.g., "3h ago", "2d ago"). |
| Group Name | Display | Which group the person wants to join. |
| Message | Display | Optional personal message from the applicant (truncated in the list). |
| Unread Indicator | Dot | Rose-colored dot on unread pending requests. |
| Public Badge | Badge | Amber "Public" badge on requests submitted through the Group Finder (vs. internally created). |
Review Panel
| Field | Type | Description |
|---|---|---|
| Applicant Info | Display | Full name, email, and avatar of the applicant. |
| Requested Group | Display | Name of the group they want to join. |
| Message | Display | Full text of the applicant's message (if provided), shown in a styled quote block. |
| Decision Buttons | Toggle buttons | Four options: Approve (green), Decline (red), Waitlist (amber), Withdraw (gray). |
| Admin Note | Textarea | Optional note about the decision. Stored with the request record. |
Actions
Review a Pending Request
- Click on a pending request in the inbox list
- The review panel opens on the right
- Read the applicant's details and message
- Select a decision: Approve, Decline, Waitlist, or Withdraw
- Optionally add an Admin Note
- Click Submit to process the decision
Approve a Waitlisted Request
- Switch to the Waitlist tab
- Click a waitlisted request
- In the review panel, click Approve
- Click Confirm Approve to add the member to the group
Withdraw a Request
- Click a request (from any tab)
- Click Withdraw in the decision buttons (pending tab) or the Withdraw button (waitlist tab)
- The request moves to the Withdrawn tab