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Hospital Visits

Getting Started

Introduction

Hospital Visits

Care
Access:Super AdminLead PastorPastorCare MinisterFLOCK_LEADERElder

The Hospital Visits page is a specialized view for managing care items related to hospitalized members. It tracks active hospital cases with urgency levels, visit history, and discharge follow-up. The page separates currently hospitalized members from recently discharged members who may still need pastoral care.

Getting Here

Navigation: Care → Hospital Visits

Overview

The page filters care items to the “hospital” type and displays them in a table layout. Each row shows the member avatar, name, urgency badge, hospital/location, days since admission, last visit date, and assigned staff. A separate section below shows recently discharged members for post-discharge follow-up.

Fields & Controls

Active Hospital Cases

FieldTypeDescription
Member AvatarDisplayColour-coded initials avatar for the hospitalized member.
Member NameTextFull name of the hospitalized member.
UrgencyBadgeUrgency level: Low (green), Medium (amber), High (yellow), Urgent (red).
Hospital / LocationTextName of the hospital or care facility.
Days Since AdmissionNumberHow many days since the member was admitted (calculated from creation date).
Last VisitDateDate of the most recent pastoral visit. Formatted as a relative date.
Assigned ToAvatarStaff member responsible for hospital visits.

Discharged Members

FieldTypeDescription
Member NameTextName of the recently discharged member.
Discharge DateDateWhen the member was discharged (item resolved date).
Follow-Up StatusBadgeWhether post-discharge follow-up has been completed.

New Hospital Visit Drawer

FieldTypeDescription
Member*SearchSearch and select the hospitalized member.
Hospital Name*Text inputName of the hospital or care facility.
Room NumberText inputRoom or ward number if known.
Urgency*SelectUrgency level for pastoral response.
NotesTextareaInitial notes about the hospitalization (diagnosis, family contact, etc.).
Assign ToDropdownStaff member to assign for hospital visits.

Actions

Create a Hospital Visit Item

  1. Click the + New Hospital Visit button
  2. Search for and select the hospitalized member
  3. Enter the hospital name and room number
  4. Set urgency and assign a staff member
  5. Add initial notes about the situation
  6. Click Create

Log a Visit

  1. Click on the hospital care item row to open the Item Detail page
  2. Use the Visit tab in the compose area
  3. Enter the visit date, duration, and notes
  4. Optionally schedule the next visit
  5. Click Log Visit

Mark as Discharged

  1. Open the care item for the hospitalized member
  2. Click Resolve to mark the member as discharged
  3. The item moves to the Discharged section for post-discharge follow-up

Related Pages

PreviousFollow-Ups
NextBereavement