Attendance Records
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Getting Here
Navigation: Gather → Records
Overview
The Attendance Records page lists all service instances from the past year through two weeks into the future, showing attendance data for each. It provides KPI cards summarising year-to-date performance, and allows you to filter, sort, search, and export records. Click any service row to open its detailed attendance view.
Fields & Controls
KPI Cards
| Field | Type | Description |
|---|---|---|
| YTD Services | KPI card | Count of completed service instances since January 1 of the current year. |
| Average Attendance | KPI card | Average headcount across all services with recorded attendance this year. |
| Peak Attendance | KPI card | The highest single-service attendance count this year, with the service name and date. |
| Unrecorded | KPI card | Count of completed services that have no attendance data. These are flagged for follow-up. |
| 4-Week Average | KPI card | Average attendance over the last 4 services, with a trend percentage compared to the prior 4-week period. |
Filters and Sorting
| Field | Type | Description |
|---|---|---|
| Service Pattern Filter | Filter chips | Filter by service pattern name (e.g., "All Services", "Sunday Morning", "Wednesday Night"). Chips are generated dynamically from available records. |
| Search | Text input | Search by service name, campus, or date. Filters the list in real-time as you type. |
| Sort Order | Dropdown | Sort records by: Most Recent (default), Oldest First, Highest Attendance, or Lowest Attendance. |
| Missing Data Only | Toggle | When enabled, shows only completed services with no attendance recorded. Useful for finding services that need manual headcount entry. |
Record List
| Field | Type | Description |
|---|---|---|
| Date | Display | The day of week, date, and whether the service is today. |
| Service Name | Display | The service pattern name (e.g., "Sunday Morning"). If the title contains a raw date string, the pattern name is used instead. |
| Campus | Display | The campus where the service was held. |
| Attendance Count | Display | Total headcount. Displays a dash and amber "No data" indicator for services without attendance records. |
| Status Indicator | Dot | Red for live services, green for completed services with data, amber for services with no data or upcoming. |
| Method Indicator | Badge | Shows "Manual" if attendance was entered manually (no check-in sessions were used). |
Actions
View a Service Record
Click any row in the record list to open the Service Record Detail page for that service.
Export Records
Use the Export dropdown in the header to export records as CSV or print them. The export includes the service name, date, campus, attendance count, and status.
Log Attendance for Unrecorded Services
- Enable the Missing Data Only filter to find services without attendance
- Click the service row to open its detail page
- On the detail page, use the headcount submission form or add individual attendees