Check-In Console
Getting Started
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GatherThe Check-In Console is the real-time interface for recording attendance during a service. It supports three modes — Lookup, Clicker, and Roster — and syncs instantly across all devices connected to the same service.
Getting Here
Navigation: Gather → Check-In → Select a Service
You can also start check-in from the Calendar page by clicking the “Start Service” button on a scheduled service, or by selecting an already-active service.
Overview
The console opens in “deep work” mode — the mega menu is hidden and replaced with a focused toolbar showing the service name, headcount, and mode selector. This minimizes distractions during check-in operations.
Modes
Lookup Mode
The default mode. Type a member's name, phone number, or email into the search bar to find and check them in. Results appear as you type. Click a result to check the member in immediately.
Clicker Mode
A simple counter for recording headcount without individual names. Useful for large services, overflow rooms, or when speed matters more than individual tracking. Click the “+” button to increment the count.
Roster Mode
Displays the full member roster in a scrollable list. Check members in by clicking the checkbox next to their name. Useful for smaller services or classes where you can see who's present.
Fields & Controls
| Field | Type | Description |
|---|---|---|
| Search | Text input | Look up members by name, phone number, or email address. Results appear as you type. |
| Mode Selector | Tab bar | Switch between Lookup, Clicker, and Roster modes. |
| Headcount | Display | Live count of checked-in attendees. Updates in real-time across all connected devices. |
| FTV Count | Display | Number of first-time visitors checked in to this service. |
| Service Name | Display | The name and date of the current service (e.g., "Sunday Morning — Apr 6, 2026"). |
| Service Status | Badge | Current lifecycle state: ACTIVE (green), COMPLETED (gray), or CANCELLED (red). |
Actions
Check In a Member
- Ensure you are in Lookup mode (the default)
- Type the member's name in the search bar
- Click their name from the dropdown results
- The member appears in the checked-in roster — confirmation is instant
Check In a Visitor
- Search for the visitor's name — they won't appear in results
- Click “Add as Visitor” at the bottom of the results
- Enter their name and optional contact information
- They are checked in as a first-time visitor (FTV)
Undo a Check-In
- Find the member in the checked-in roster
- Click the undo button (circular arrow icon) next to their name
- The check-in is reversed and the headcount decreases