Rooms
Billing
Subscription ManagementChildren's Rooms
GatherChildren's rooms define the physical spaces used during children's ministry check-in. Each room has an age range, capacity, sort order, and optional security tag prefix for printed labels.
Getting Here
Navigation: Settings → Gather → Children's Rooms
Overview
The rooms table shows all configured rooms sorted by sort order. Each row displays the room name, age range, capacity with a usage bar, active status, and sort order. The capacity bar color changes based on fill percentage: green under 70%, amber at 70–89%, and red at 90%+.
Below the rooms table, a Security Tag Printing section lets you configure tag prefixes for printed check-in labels.
Fields
| Field | Type | Description |
|---|---|---|
| Room Name* | Text | Display name for the room (e.g., "Nursery", "Kids 7–9", "Pre-teen"). Shown during check-in and on printed tags. |
| Age Min* | Number | Minimum age for this room (0–18). Children below this age will not be assigned to this room during check-in. |
| Age Max* | Number | Maximum age for this room (0–18). Children above this age will not be assigned to this room. |
| Capacity* | Number | Maximum number of children the room can hold. The check-in console shows a warning when the room approaches capacity. |
| Sort Order | Number | Controls display order in the rooms list and check-in console. Lower numbers appear first. |
Security Tag Printing
The tag printing section configures printed security labels for children's check-in. Tags include a prefix code and sequential number that match the child to their guardian during pickup.
| Field | Type | Description |
|---|---|---|
| Enable tag printing | Toggle | Master toggle to enable or disable security tag printing across all rooms. |
| Default prefix | Text (3 chars) | The fallback prefix used when room-specific prefixes are disabled (e.g., "A"). |
| Use room-specific prefixes | Toggle | When enabled, each room uses its own prefix. When disabled, all rooms use the default prefix. |
| Room prefix | Text (per room) | A 1–3 character prefix for each active room (e.g., "N" for Nursery, "K" for Kids). Appears on printed tags followed by a sequential number. |
Actions
Create a Room
- Click + Add Room
- Enter the room name
- Set the age range (min and max)
- Set the room capacity
- Optionally set a sort order (auto-increments if left at 0)
- Click Create Room
Edit a Room
- Hover over the row and click Edit
- Modify the room name, age range, capacity, or sort order
- Click Update Room
Deactivate / Activate a Room
- Hover over the row and click Deactivate (or Activate)
- Inactive rooms are hidden from the check-in console